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Thank you for thinking about becoming a Trustee at the 1st Hoveton and Wroxham

Here is the information about this role in Scouting.

What are Trustees?

The 1st Hoveton and Wroxham Scout Group is an independent Charity which is part of the Scout Movement.

It is a legal requirement for charities to have Trustees.

The Trustees are responsible for the charity's assets like buildings, equipment and money. They oversee the assets and take responsibility for ensuring that they are used wisely and in accordance with the aims of the charity.

They make an annual report to the Charity Commission.

Some Trustees have specific jobs like Chairman, Secretary and Treasurer others are just members of the Board of Trustees.

Being a Trustee is an important and responsible role.

Who can be a Trustee and how are they appointed?

Any responsible person over the age of 18 and who is not bankrupt or who has certain convictions can be a Trustee. In practice this means that the vast majority of adults can do this role.

Trustees are recommended by the Group Lead Volunteer and then are elected at the Annual General Meeting. Other Trustees can be co-opted as required at any time. Typically, the officers (Chairman, Secretary and Treasurer) are the ones elected at the AGM although others might be. All Trustees are equal and have a vote.

What do Trustees do?

Trustees are members of the Board of Trustees (BOT). They meet every other month (or at any other time if necessary) to carry out their duties of overseeing the Group's assets. Meetings follow a set agenda typically as follows:

Apologies
Minutes of the previous meeting
Matters arising
Review of Action Points
Treasurer’s Report
Charity Commission Annual Report
HQ upgrade and extension
        Progress Report
        Next stage plans
Latest changes from Scout HQ
        Transformation Project
Items to purchase
Review of past events
Future Events
        Group Calendar for the year
        Group Camp
Safety Safeguarding and Risk Assessments
        Yellow and Purple Cards
Any other business

Trustees ensure the Groups Assets are used safely and wisely and approve expenditure requests from Section Volunteers. The agenda may include other items as required.

Trustees do not organise Scouting events. This is for the Section Volunteers to do. However, Trustees are members of the Group and can take part in Scouting activities. So feel free to join in if you want to.

That sounds complicated is there any training?

Yes, on-line training is available for new Trustees. You are never without help and support.

Do I need a DBS check?

Yes you do. We will arrange this for you.

Can you help with this vital behind the scenes work?

Why not join us and make a real contribution to your local community, to local young people and to the future.

Not only this, you will gain new friends, new skills and something very special for your CV.

To join us:

Either call Terry on 07786 832117 or send an email to: